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TES Veterinary Client Service Representative (Overnight)

Company: Auburn University
Location: Auburn
Posted on: June 6, 2021

Job Description:

Position Details

Requisition Number

Home Org Name
Clinical Sciences

Division Name
College of Veterinary Medicine

Position Title
TES Veterinary Client Service Representative (Overnight)

Estimated Hours Per Week

Job Summary

This is an overnight, weekend position that typically works Friday-Sunday 7pm 8am

Responsible for clerical duties related to veterinary care and treatment, processes invoices and payments, direct incoming phone calls, and provide support to veterinary team. Processes clients animals for admission into and discharge out of Auburn University Veterinary Teaching Hospitals.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus.

Temporary employees are hired for a variety of reasons with the most common being:
  • Assistance in the place of a regular employee who is absent for a specified period of time
  • Additional assistance during periods of abnormal or peak workloads
  • Assistance with special projects
  • Seasonal work
  • Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

Essential Functions
  • Welcomes clients to the hospital, registers clients animals that are in need of medical attention and verifies client information and referring veterinarian.
  • Ensures all proper paperwork is completed, gathers records from other veterinary facilities as needed, compiles the physical medical record, and alerts the appropriate clinical personnel of the patients arrival.
  • Appropriately directs clients to areas within the clinic for animal care and continues to ensure clients visit is successful.
  • Receives and screens telephone calls to include scheduling appointments.
  • Provides information and assistance to callers and/or visitors regarding clinic and hospital procedures and processes.
  • Determines appropriate course of action, referral, or response.
  • Contacts clients to confirm appointments, providing clients any information or instructions needed prior to their appointment.
  • Communicates admissions information, fees, discharge date(s), clinic regulations, or other clinic services to clients.
  • Discharges clients in a timely and appropriate manner.
  • Ensures bill order is complete and has been verified by hospital auditors, ensures all medications have been given to the client.
  • Addresses any past accounts or financial follow-ups.
  • Confirms client does not have any further clinical questions.
  • Generates, analyzes, validates, and verifies, financial records in-house as well as prepares, records, and verifies daily deposits and cash reports for Bursars office.
  • Assist clinicians with patient examinations, simple treatments, and recording patient data under direct supervision when needed.
  • Abides by rules and regulations for Veterinary Client Representatives as defined by the American Animal Hospital Association and policies and protocol of the College of Veterinary Medicine and teaching hospitals.

Education Level
High School Diploma

Field of Study

Years of Experience

Area of Experience

Desired Qualifications

Experience in a referral veterinary practice is highly desired. Excellent written and interpersonal communication skills, including public speaking skills; customer service skills; experience with medical software such as an electronic medical record, practice management software (UVIS, Cornerstone, etc.), scheduling system, billing system, etc. Education beyond the high school diploma or equivalent from an accredited institution is desired. The successful candidate will possess excellent stress management and critical thinking skills.

Salary Range
$10.00-13.00/hour based on experience

Work Hours
Overnight, weekend Friday-Sunday 7pm 8am

Posting Date

Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, minorities, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

Keywords: Auburn University, Auburn , TES Veterinary Client Service Representative (Overnight), Other , Auburn, Alabama

Click here to apply!

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