Academic Programs Administrator
Company: Auburn
Location: Auburn
Posted on: November 20, 2023
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Job Description:
Position Details
Position Information
Requisition Number
S2950P
Home Org Name
Human Sciences Administration
Division Name
College of Human Sciences
Position Title
Academic Programs Administrator
Job Class Code
AA02
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The College of Human Sciencesis excited to recruit candidates for
the Academic Programs Administrator position!
Study Abroad:
-Coordinate with Auburn Abroad, the Office of International
Programs, and CHS Faculty and Staff to ensure compliance with all
procedures necessary for study abroad programs. -Inform students
about the specifics of study abroad programs and which program will
best suit their course of study -Manage student lists and wait
lists for the Joseph S. Bruno Auburn Abroad in Italy Program
-Maintain files for individual study abroad opportunities,
including applications and billing spreadsheets and resolving
issues related to the administration of these programs, interacting
with Auburn Abroad for billing and registration of students for
their chosen study abroad program -Ensure that students are aware
of when they have been billed and when their bill should be paid;
handling confidential information related to the office's programs
and exercising discretion in the disclosure of this information;
maintaining student files and information in compliance with FERPA
regulations
Administrative: -Provide administrative support to the Director of
Global Education, including proofreading documents for accuracy and
grammar -Assist with record keeping and data gathering for
accomplishments and assessment reports -Manage student information
for the Master of Development Practice Program, Global Studies in
Human Sciences major, the International Minor in Human Sciences,
and all other academic credit earned through study abroad
opportunities in conjunction with the College of Human Sciences'
Office of Academic Affairs -Interact with international vendors
-Assist the Director of Global Education with job functions related
to academic programming, student clubs, University and College
Committee service, Donor and Alumni relations, and travel.
Financial: -Ensure all program accounts are billed correctly-Assist
facility with filing travel reimbursements according to AU Policies
and Procedures -Assist CHS Facility and Staff with reconciling
accounts both before and after travel -Reconcile and balance
accounts for the Office of Global Education, and coordinating with
the College of Human Sciences Director of Business and Financial
Administration as needed -Shepherd vendor payments for all programs
through final payment.
Recruiting and Promotion: -Assist with the promotion and marketing
of the Master of Development Practice, B.S. in Global Studies in
Human Sciences, International Minor in Human Sciences, all study
abroad programs and Global Education initiatives through internal
news stories, class visits, study abroad fairs, and other
promotional events; handling office social media presence and web
content -Maintain inventory of promotional materials
Note that international travel may be a component of this
position.
About Auburn: Auburn was named by Forbes Magazine as one of the
state of Alabama's best employers, with employees staying an
average of ten years! Learn more about Auburn's impact, generous
employee benefits, and thriving community by visiting
aub.ie/working-for-auburn.
It's a Lifestyle: The Auburn/Opelika area is a page right out of
Southern Living magazine with an idyllic small-town feel,
perfecting a unique balance between a close-knit community and
driving consistent growth and development. Paralleling the
exponential growth of Auburn University, the Auburn/Opelika area
boasts services and amenities that cater to any interest. We're
proud of our top school systems, city services, award-winning
restaurants, and the infectious spirit of life in a college town.
You can find us nestled halfway between the beach and the mountains
in a lower-cost-of-living area, two hours outside of Atlanta or
Birmingham. If you're new to Auburn, we'd love to introduce you. If
you're already acquainted with Auburn, we'll keep it simple: it's
time to come home!
Our Commitment: Auburn University is committed to a diverse and
inclusive campus environment. Visit www.auburn.edu/inclusion to
learn more about our commitment to expanding equity and inclusion
for all.
Essential Functions
Minimum Qualifications
Minimum Qualifications
Education and Experience:
Level I: Bachelor's Degree from an accredited institution in
Business Administration, Marketing, Journalism, Public Relations,
Human Sciences, International/Global Studies, or a related
field.
Level II: Bachelor's Degree from an accredited institution in
Business Administration, Marketing, Journalism, Public Relations,
Human Sciences, International/Global Studies, or a related field
plus 2 years of experience in project or program
administration.
Level III: Bachelor's Degree from an accredited institution in
Business Administration, Marketing, Journalism, Public Relations,
Human Sciences, International/Global Studies, or a related field
plus 4 years of experience in project or program
administration.
Substitution for Education:
When a candidate has the required experience, but lacks the
required education, they may normally apply additional relevant
experience toward the education requirement, at a rate of two (2)
years relevant experience per year of required education.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
-Extensive international travel and ability to communicate these
experiences to
students.
-Experience interacting with different cultures.
-Experience in recruitment and coaching.
-Excellent communication and interpersonal skills
-Working knowledge of the major and minors offered through the
Office of Global
Education.
-Experience with budgeting and account reconciliations.
Posting Detail Information
Salary Range
$37,900 - $72,200
Job Category
Student Affairs
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this
position
Posting Date
08/31/2023
Closing Date
EEO Statement
Auburn University is committed to an inclusive and diverse campus
environment. Women, underrepresented groups, individuals with
disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY
EMPLOYER. It is our policy to provide equal employment
opportunities for all individuals without regard to race, sex,
religion, color, national origin, age, disability, protected
veteran status, genetic information, sexual orientation, gender
identity, or any other classification protected by applicable
law.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/40005
Keywords: Auburn, Auburn , Academic Programs Administrator, Other , Auburn, Alabama
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