Executive Support Assistant

Company: Auburn
Location: Auburn
Posted on: September 3, 2024

Job Description:

Position Details



Position Information




Requisition Number
S3890P




Home Org Name
Student Affairs Admin




Division Name
Student Affairs




Position Title
Executive Support Assistant




Job Class Code
DB23




Appointment Status
Full-time




Part-time FTE





Limited Term
No




Limited Term Length





Job Summary

Join Student Affairs at Auburn University-and be a part of the team dedicated to elevating the student experience!

As the Executive Support Assistant, you'll work closely with the Associate Vice President (AVP) for Student Affairs, playing a crucial role in the seamless operation of key departments such as Auburn Cares, Greek Life, Student Conduct, Student Counseling & Psychological Services, and Parent & Family Programs. You will provide executive support, manage critical administrative functions, and ensure smooth coordination across various offices. With significant direct student interaction and access to sensitive information, your discretion and organizational skills will be vital.

If you're eager to make a meaningful impact in a dynamic and rewarding environment, this is the opportunity for you!


Why Should YOU Choose Auburn University?

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  Auburn University was named a "Best in Alabama" employer by Forbes! Our employee longevity speaks for itself, with employees staying an average of ten years.
  
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  Competitive state benefits including retirement plan vesting at 10 years of service, generous leave accrual, and parental leave opportunity.
  
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  Auburn University tuition assistance for yourself and your dependents. Employees can take 15 hours of classes for free, and dependents receive a 50% tuition waiver.
  
  
  
  It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home!
  
  About Student Affairs: Student Affairs cultivates a welcoming and meaningful student experience reflective of the Auburn Creed. We are dedicated to the service and care of our students and the Auburn experience. We passionately cultivate a supportive and engaging campus, taking students from where they are to where they want to be. We are a division of dreamers, believers and achievers. A family that's always there.
  
  
  
  
  Essential Functions
  
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  • Acts as a receptionist for the front office; receives and routes telephone calls and assists office visitors; gathers and distributes important information; assists students, employees, and visitors with questions or directions in person or on the phone. Proficient with standard office equipment such as computers, scanners, fax, etc.
    
  • Coordinates materials for high profile events, programs, and meetings. A great deal of detailed notes and files are maintained for all work and the materials are always organized and efficient.
    
  • Manages the correspondence for the AVP including the drafting of letters, agendas, and reports. Manages the distribution of roughly 2,000 external letters sent by the AVP annually.
    
  • Coordinates all events hosted by the AVP including all planning, scheduling, coordination, and implementation for the roughly 200 meetings and 20 events annually.
    
  • Manages all purchasing and budget management for the AVP including providing timely and accurate monthly recordings and reconciling all expenditures in a manner consistent with university guidelines.
    
  • Schedules meetings, organizes and prioritizes the Associate Vice President's calendar. Makes travel arrangements, processes travel vouchers for reimbursement, assists administrators and complete other assignments as requested.
    
    
    
    
    
    
    
    
    Minimum Qualifications
    
    
    
    
    Minimum Qualifications
    
    Level I
    
    
    
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    • High school diploma or equivalent plus 2 years of experience OR
      
      
    • Associate's degree OR
      
      
    • Bachelor's degree
      
      
      
      Level II
      
      
      
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      • High school diploma or equivalent plus 4 years of experience OR
        
        
      • Associates degree plus 2 years of experience OR
        
        
      • Bachelor's degree
        
        
        Scope of Experience: Experience in administrative support services
        
        
        
        
        
        
        
        Minimum Skills, License, and Certifications
        
        
        
        
        Minimum Skills and Abilities
        
        
        
        
        
        Minimum Technology Skills
        
        
        
        
        
        Minimum License and Certifications
        
        
        
        
        
        
        
        
        Desired Qualifications
        
        
        
        
        Desired Qualifications
        
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        • The successful candidate will have demonstrated experience in administrative support with an understanding and appreciation for the complex nature of the role.
          
        • They must be an exceptional writer with an ability to both draft and proof-read correspondence and reports.
          
        • Given the fast-paced nature of the work and the number of projects that will be accomplished, the person in this role must be highly organized with an ability to prioritize what is important.
          
        • Being proactive is critical in this role and this person must be a self-starter who anticipates what is needed and begins the work without prompting or instruction.
          
          
          
          
          
          
          
          
          Posting Detail Information
          
          
          
          
          Salary Range
          $36,200-$59,700
          
          
          
          
          Job Category
          Administrative
          
          
          
          
          Working Hours if Non-Traditional
          
          
          
          
          
          City position is located in:
          Auburn
          
          
          
          
          State position is located:
          AL
          
          
          
          
          List any hazardous conditions or physical demands required by this position
          
          
          
          
          
          Posting Date
          08/22/2024
          
          
          
          
          Closing Date
          
          
          
          
          
          EEO Statement
          
          AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
          
          
          
          
          Special Instructions to Applicants
          
          
          
          
          
          Quick Link for Internal Postings
          https://www.auemployment.com/postings/47758
          
          
          
          
          
          
          

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